Scheduling, Reservations, Fees and Refunds

To schedule your event, please contact the Trail End State Historic Site at 307-674-4589. To avoid confusion, we never book two events for the same day, so it is best to make your decision early. Saturdays are very popular and are often reserved over a year in advance.

We strongly recommend you keep a copy of all paperwork for yourself. After we receive the completed form and the reservation fee, we will consider the date confirmed. If we do not receive confirmation within two weeks, we will open the date up to other requests.

There is a $100 reservation fee for all events held on the grounds, regardless of size, set-up, location or time of year. There is also a $100 security deposit due upon reservation. This security deposit will be refunded IF there is 100 percent compliance with site rules, regulations and guidelines (determination of compliance will be made by site staff). All fee monies go to the Trail End Guilds, Inc., a non-profit organization dedicated to the preservation and promotion of the Trail End State Historic Site. Until we receive the reservation fee, security deposit and completed form, your reservation is not confirmed. Trail End does not accept credit cards.

Reservation fees and security deposits are fully refundable if your event is canceled ten days or more prior to the scheduled date. No refunds (reservation or security) will be made for cancellations made within ten days of the event, including those made because of inclement weather.

In compliance with the Wyoming State Parks & Historic Sites Fee Program, everyone aged eighteen or older will be charged a daily use fee in order to enter the Kendrick Mansion (this includes restroom use). The current fee is $2.00 for Wyoming residents, $4.00 for non-residents. Children under 18 will be admitted at no cost, but they must be accompanied by a paying adult. It is up to you to let event attendees know about these fees.

Hours and Event Locations

Hours

Trail End's grounds are available for use between sunrise and nightfall. All summertime grounds events must conclude by 9:00 p.m. or one-half-hour before nightfall, whichever comes first.

You must choose a location for your event at the time you make your reservation. We strongly recommend that you make a visit to the site before your event in order to determine seating arrangements, examine walk-ways, etc. If you cannot visit the site in person, look at the locations highlighted on our Virtual Tour (look for the wedding bell icons). For most events, we recommend either the southeast corner of the grounds (near the winding paths) or the southwest corner (near the orchard). Both areas offer spectacular views of the Bighorn Mountains while providing shade during the afternoon.

Inclement Weather

Because there is always the chance of bad weather, you should make arrangements for either a tent or an alternate location for your event, as they cannot be moved into either the Kendrick Mansion or the Carriage House. Without exception, weddings and other events cannot be held inside the Kendrick Mansion.

Set-Up, Restrooms, Catering and Parking

Tables, chairs, arches, tents, etc., may be set up no sooner than two hours before the event and dismantled no later than two hours after the event. Trail End does not provide on-site security. You will be responsible for arranging site clean up, including litter, flowers, programs, rice bags, water bottles, etc. A vehicle may park in the east or west circular drive during set-up and clean-up only.

You must supply your own tables, chairs, arches, tents, podiums, sound systems and other furnishings and equipment. Trail End does not have these items available for public use.

Restrooms and drinking fountains are for use by fee-paying museum patrons only. They are not available on the Trail End Grounds. If you are hosting a large event, we recommend renting portable facilities and placing them near the City land on Delphi Avenue. Portable outhouses may not be placed on any lawns, gardens, driveways or sidewalks located on the Trail End State Historic Site grounds.

If you are having your event catered, please have your caterer or event planner contact us as soon as possible. Because of our electricity and water restrictions, they may want to consider different options as far as menus and setups. All receptions must conclude by 9:00 p.m. or one-half-hour before nightfall (including clean-up). whichever comes first.

We request that all event participants park on either Delphi, Victoria, Clarendon or Pioneer. Please do not block driveways. Those guests requiring handicapped access may park in the two available spaces in the west circular drive (vehicles must bear handicapped plates or signs). Although one vehicle may be parked near the edge of the east drive (on the pavement) for use by a departing wedding couple, no other parking is allowed on the site grounds.

Restrictions, Limitations & Damages

Use of alcohol and firearms (loaded or unloaded) is not permitted on any portion of the Trail End grounds without written permission of the Site Superintendent. This includes champagne toasts. Because proof of insurance and other documentation is required by the State of Wyoming Risk Management Office, requests for alcohol and firearm waivers must be submitted in writing at least three months prior to the event. There is no guarantee that a waiver will be granted.

Smoking is not permitted in any state structure. Smoking is also not allowed on the Trail End porches. Please extinguish all smoking materials thoroughly and dispose of in the non-flammable trash receptacles located on Trail End's east and west porches, and in the Carriage House Courtyard. Please provide ashtrays for any areas on the grounds in which smoking will take place.

Electricity

Without exception, Trail End cannot provide electricity for lights, sound systems, musical instruments, catering equipment, etc. There are no exterior outlets available and we cannot run extension cords from inside any of the site’s structures.

Open flames such as tiki torches, oil lanterns and candles are not allowed on the Trail End grounds. The only exception, which must be pre-approved, is the temporary lighting of a “unity candle,” used as part of a wedding ceremony.

Music & Sound

Trail End is located in a residential neighborhood. Any music played or performed as part of your event must be kept at a reasonable sound level and must cease by 9:00 p.m. Trail End does not have electrical outlets available for use by sound equipment. If you wish for amplification, you must supply a battery-operated system.

Damages

You will be held financially responsible for any damages which occur during the course of your event. These include (but are not limited to) damages to flowers, trees, sidewalks, historic features and underground sprinkler systems. In addition to these Event Guidelines, you are also required to abide by all State Parks & Historic Sites Rules and Regulations. These regulations are available online or at the site and may be reviewed upon request.

Wedding Rehearsals, Photographs and Carriages

Rehearsals

Rehearsals must be scheduled. There is no extra fee for the rehearsal, but it must be scheduled in order to avoid conflict with other events. Please let us know approximately how many people will be involved.

Photographs

Please call us to schedule your photo session. There is no charge for wedding photo sessions, but we need to know in order to avoid conflict with other events. Photographs inside Trail End can only be taken without flash, and only in the open "public" areas (ballroom, foyer, stairwells) during regular business hours.

Dressing Rooms

All members of the wedding party must come dressed and ready to go. Rooms in the Kendrick Mansion and/or Carriage House Theatre are not available for use as dressing rooms under any circumstances.

Rice & Confetti

We would prefer that guests throw birdseed or rose petals instead of rice. Rice will be allowed, however, as long as decorative bags are picked up afterwards (this applies to the bags holding birdseed as well). The bulk of any flower petals should be picked up. Paper or plastic confetti/ stars/glitter are not allowed.

Carriages

If you plan to have a horse-drawn carriage pick you up, it may wait for you in the east circular drive. But please note: any "droppings" must be thoroughly cleaned up by someone (other than us) within the two-hour clean-up period.

Champagne

Champagne toasts are not allowed due to the "No Alcohol" restrictions outlined above.

Tourists and Birds

Tourists

Birds