Photograph, Trail End State Historic Site - 2003 (Trail End Collection)Photograph, Trail End State Historic Site - 2003 (Trail End Collection)W y o m i n g ' s   P r e m i e r   H i s t o r i c   H o u s e   M u s e u m

Trail End State Historic Site

400 Clarendon Ave ▪ Sheridan WY 82801 ▪ Ph 307-674-4589 ▪ Fx 307-672-1720

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Would you like to have your wedding or other special event on Trail End's grounds? For event-planning guidelines in PDF format,

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Event Planning

    • Scheduling, Reservations, Fees and Refunds

    • Hours and Event Locations

    • Set-Up, Restrooms, Catering and Parking

    • Restrictions, Limitations and Damages

    • Wedding Rehearsals, Photographs and Carriages

    • Tourists and Birds

While weddings, anniversaries and receptions cannot be held inside the Trail End mansion, such events can be hosted on the grounds. Trail End is a beautiful facility for an outdoor event, full of natural greenery and a spectacular view. Before you make your final plans, however, there are several restrictions and conditions of which you should be aware (listed below).

Just because the following set of guidelines is long, please don't think that we are trying to discourage you from having your event at Trail End. We simply want everyone to be realistic and informed as to what is possible and what is not. We want to prevent any misunderstandings by ensuring that we all know what is permitted and what is prohibited.

If you have any questions about the guidelines, please contact the site superintendent at 307-674-4589. When you are ready to set a date, give us a call (reservations cannot be made online at this time).

Scheduling, Reservations, Fees and Refunds

Scheduling

To schedule your event, please contact the Trail End State Historic Site at 307-674-4589. To avoid confusion, we never book two events for the same day, so it is best to make your decision early. Saturdays are very popular and are often reserved over a year in advance.

Reservations

When you call, we will pencil in the date and send you an Event Reservation Form and a copy of the Event Planning Guidelines. After reading the guidelines, fill out the form in its entirety and send it to us with the requested dates and reservation fee. After we receive the completed form and the reservation fee, we will consider the date confirmed. If we do not receive confirmation within two weeks, we will open the date up to other requests.

Fees

There is a $50 reservation fee for all events held on the grounds, regardless of size, set-up, grounds location or time of year. Reservation fee monies go to the Trail End Guilds, Inc., a non-profit organization dedicated to the preservation and promotion of the Trail End State Historic Site. Until your reservation fee and completed form are received, your reservation is not confirmed.

Refunds

The full reservation fee is refundable if your event is canceled ten days or more prior to the scheduled date. No refunds will be made for cancellations made within ten days of the event, including those made because of inclement weather.

Daily Use Fees

In compliance with the Wyoming State Parks & Historic Sites Fee Program, everyone aged eighteen or older will be charged a daily use fee in order to enter the Kendrick Mansion. The fee is $1.00 for Wyoming residents, $2.00 for non-residents. Children under 18 will be admitted at no cost, but they must be accompanied by a paying adult. It is up to you to let event attendees know about these fees.

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Hours and Event Locations

Hours

Trail End's grounds are available for use between sunrise and nightfall. All summertime grounds events must conclude by 10:00 p.m.

Grounds Locations

We strongly recommend that you make a visit to the site before your event in order to determine seating arrangements, examine walk-ways, etc. For most large events, we recommend the southeast corner of the grounds (looking towards the Sheridan County Courthouse) or the southwest corner (near the orchard). Both areas offer spectacular views of the Bighorn Mountains while providing shade during the afternoon.

Rose Garden & Sundial Because of potential damage, the Rose Garden/Sundial area may only be used for small events of twenty-five guests or less. Small events (twenty-five guests or less) may be held on the north or south porches of the Kendrick Mansion. The east porch may not be utilized at any time during which the mansion is open for tours.
Carriage House If you would like to be have an event in the Carriage House Courtyard or in the Carriage House itself, please contact the Civic Theatre Guild at 307-672-9886 or ctg@fiberpipe.net. You should also let us know as we regularly offer interpretive programs from that facility and we would need to schedule around you and vice versa. The same reservation fee applies; the Civic Theater Guild may have additional fees.
Kendrick Mansion Without exception, events cannot be held inside the Kendrick Mansion.

Inclement Weather

Because there is always the chance of bad weather, you should make arrangements for either a tent or an alternate location for your event.

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Set-Up, Restrooms, Catering and Parking

Set-Up & Clean-Up

We ask that all tables and chairs be set up no more than two hours before the event and dismantled no more than two hours after the event. You will be responsible for arranging site clean up, including dinnerware, cups, flowers, programs, rice bags, etc. A vehicle may park in the east circular drive during set-up and clean-up, but must be moved as soon as possible after loading/unloading.

Furnishings & Equipment

You must supply your own tables, chairs, arches, tents, podiums and other furnishings and equipment. Trail End does not have these items available for public use. Please check with site personnel in advance before deciding whether or not to set up a canopy, tent or archway. Our underground sprinkler system runs close to the surface and is easily damaged by stakes and poles.

Restrooms

Public restrooms and drinking fountains are not available on the Trail End grounds. They are only available to fee-paying patrons of the Kendrick Mansion and Carriage House Theatre during regular hours of operation. For large events, we recommend you rent portable outhouses.

Caterers

If you would like to have your event catered, please have your caterer or event planner contact us as soon as possible. Because of our electricity and water restrictions, they may want to consider different options as far as menus and setups. All receptions must conclude by 10:00 p.m., including clean-up.

Parking

We request that all event participants park on either Delphi, Victoria, Clarendon or Pioneer. Please do not block driveways. Those guests requiring handicapped access may park in the available spaces in the west circular drive. With the exception of those vehicles bearing handicapped plates or signs, no other parking is allowed on the grounds (including the east and west circular drives).

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Restrictions, Limitations & Damages

Alcohol Use

 

Use of alcohol is not permitted on any portion of the Trail End grounds without express written permission by the Site Superintendent. Because insurance and other documentation is required by the State of Wyoming's Risk Management Office, requests for alcohol waivers should be submitted at least three months prior to the event. There is no guarantee that a waiver will be granted.

Tobacco Use

 

Smoking is not permitted in any state structure. Smoking is not allowed on the Trail End porches. Please extinguish all smoking materials thoroughly and dispose of in the non-flammable trash receptacles located on Trail End's east and west porches, and in the Carriage House Courtyard.

Electricity

Without exception, Trail End cannot provide electricity for lights, sound systems, musical instruments, catering equipment, etc. There are no exterior outlets available and we cannot run extension cords from inside any of the site’s structures.

Music & Sound

Trail End is located in a residential neighborhood. Any music played or performed as part of your event must be kept at a reasonable sound level. Trail End does not have electrical outlets available for use by sound equipment. If you wish for amplification, you must supply a battery-operated system.

Damages

You will be held financially responsible for any damages caused by disregarding the guidelines detailed in this memo. These include (but are not limited to) damages to flowers, trees, sidewalks, historic features and underground sprinkler systems. You are also required to abide by all State Parks & Historic Sites Rules and Regulations. These regulations are available online or at the site and may be reviewed upon request.

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Wedding Rehearsals, Photographs and Carriages

Rehearsals

If you plan to have a rehearsal on a day other than the wedding day, it must be scheduled in order not to conflict with other events. There is no charge for the rehearsal.

Photographs

No fee is charged for staging wedding photographs on the grounds, but we do ask that you call and schedule your photo session to ensure that no other event is occurring at the same time. Photographs inside Trail End can only be taken without flash, and only in the open "public" areas (ballroom, foyer, stairwells) during regular business hours.

Dressing Rooms

Brides and other attendants must come dressed and ready to go. Rooms in the Kendrick Mansion are not available for use as dressing rooms under any circumstances.

Rice & Confetti

We would prefer that guests throw birdseed or rose petals instead of rice. Rice will be allowed, however, as long as decorative bags are picked up afterwards (this applies to the bags holding birdseed as well). Paper or plastic confetti is not allowed.

Carriages

If you plan to have a horse-drawn carriage pick you up, it may wait for you in the east circular drive. But please note: any "droppings" must be thoroughly cleaned up by someone (other than us) within the two-hour clean-up window.

Champagne

Champagne toasts are not allowed due to the "No Alcohol" restrictions outlined above.

Doves and Butterflies If you would like to release doves and/or butterflies as part of your wedding ceremony, please let Trail End staff know as soon as possible so that pesticide spraying can be scheduled accordingly.

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Tourists and Birds

Tourists

Because Trail End is a popular state historic site, many people visit each day, particularly on Saturdays in the summer. Be prepared to have your event observed by these visitors.

Birds

Don't worry about the Black Turkey Vultures living in the Silver Poplar trees on the southeast corner of the property. They're big and dark and fly around a lot in the evening, but they haven't carried anyone off … yet! Please respect their right to be in the trees; do not attempt to dislodge them with excess noise, projectiles, etc. If you leave them alone, they’ll leave you alone.

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Last Updated March 2008